Request for an Incomplete Extension - ArtU School of Architecture

Request for an Incomplete Extension

If there is an extenuating circumstance in the final weeks of the semester, students who have been receiving passing progress grades can request an Incomplete Extension. Requests must be submitted before the last day of the semester and, if applicable, can be submitted as early as module 13.

Effective Fall 2025, approval for an Incomplete Extension request is based on the following policy at the School of Architecture:

Student must have passing grades for both midterm grade and 12-week progress grade.

Exceptions will be considered if both of the following apply:

Midterm grade or 12-week progress grade is a passing grade
Faculty attests that student demonstrated skills to work independently, without additional instruction from faculty, to complete missing assignments meeting course learning outcomes

Students who are ineligible for an Incomplete Extension can submit their petitions to Grievance.

Steps in the Incomplete Extension Process

Student submits a request form and documentation of extenuating circumstance
Instructor provides a list of missing work
Department Director approves or denies the request based on eligibility criteria
Student submits work in Brightspace one week before the start of the following semester (if approved)
Student emails architecture@academyart.edu after uploading work
Instructor reviews submitted work and determines whether course learning outcomes are met
Department Director submits the Request for Final Grade Change form (if grade change is warranted)

Instructor and Director have only 4 business days after students submit work and before the semester starts. This is typically a very busy time for the department so we ask students to email after posting work and to follow up.

Submit an Incomplete Extension Request HERE!

You must use your Academy-issued @art.edu email, e.g. “JDoe@art.edu”, when submitting your request or emailing supporting documentation. Failure to do so will result in a delay of your Incomplete Extension Request. Please fill in all required fields in the form and click the blue “Click to Sign” button at the bottom.

Supporting documentation is required and must be emailed directly to Extensions@academyart.edu. Be sure to include your Student ID and Name in your email.

Attention Students!

Please note that part-time faculty do not have access to their academy email after the semester ends. Please email the department at architecture@academyart.edu. Please email the department after uploading work to Brightspace. Otherwise, we have no way of knowing whether work was posted.

The purpose of an incomplete is to allow students with extenuating circumstances additional time to complete deliverables due in the final few weeks. If a student is missing multiple weeks or modules of work, they do not qualify for an incomplete. For students with special cases, they should follow the Grievance Procedure.

Grading Instructions for Faculty

Faculty, please enter a final course grade based only on work received by the grading due date – even if this results in a failing grade. The final course grade will be masked with an “I” (Incomplete) during the extension period. The “I” grade will be replaced with a letter grade when additional work is reviewed and grade change form is submitted. If students do not submit additional work during the extension period, or submitted work does not meet course learning outcomes, the “I” grade will revert to the letter grade entered for the final course grade.

Registrar’s policy on Requesting a Grade of Incomplete can be found in the Student and Academic Policies:

A student who is unable to finish the final assignment for a course due to extenuating circumstances may petition for a grade of “I” (Incomplete). A grade of Incomplete is an option only if the student has made satisfactory progress in the course and all other work is up-to-date with only the final project to be completed. Students will be required to demonstrate that they are unable to complete the final assignment due to circumstances beyond the student’s control.

Deadline: Before the last day of the semester. Requests made after the semester has ended will not be considered, nor will grades of incomplete be granted retroactively.

NOTE: Authorization for a grade of Incomplete is not guaranteed and approval will depend on the circumstances leading to the request.

NOTE: A student who has a grade of Incomplete in a course that is a prerequisite for a subsequent course may not enroll in the subsequent course until the grade of Incomplete is removed, or the Department Director grants permission for enrollment.

NOTE: Incompletes only offer an extension to complete final work. Incompletes do not guarantee access to Academy of Art University facilities or equipment to complete final projects. Students will not receive additional instruction.

FINANCIAL AID NOTE: Courses with a grade of Incomplete are considered “in-progress” and will be factored into the GPA and completion rate when the permanent grade is assigned.